12/27/2023 0 Comments Workflowy kanbanYou of all people I think would appreciate the thinking behind my setup. I include a "calendar" section as part of my Personal Kanban solution. Other than that, your "Projects and "Today" sections are fairly similar to the way I set it up. I noticed reminders "by time" tucked away in your "Meta" list. What I see a lot of in your template - and something I could use more to keep myself in check - is reflecting on what has been done and I imagine what can be improved upon and adjusted thereafter. I downloaded your template and spent some time going up and down it. It has substantially increased my affordance for taking notes during the day, which I use to remember todo items and help with time logging.Ĭame across a tweet today of someone who said they loved your workflow. It is very minimal, and lets you record a voice note by pressing a single button. For example, I've been exercising on random days and measuring how this affects my time. Sometimes I use the logs to try and notice trends. This makes me more attentive to time during the day, helps me remember what I did throughout the day, and frees up attention. At the end of the day I spend a few minutes reading this log and estimating how much time I spent on each activity. Whenever I start a new activity, I write down the current time and a description of what I just stopped doing. I became much more reliable at checking my calendar after adopting a daily checklist. I failed to do this for 6 months after finishing my undergraduate degree, which I think was a serious mistake. I now record commitments on my calendar reliably and check it each night. I use Alinof timer, which was recommended to me by a friend. This is my bastardized, minimalist version of the pomodoro technique, which I arrived at by trial and error. I do my work in uninterrupted blocks of 20 minutes, punctuated by 2-3 minute breaks. I realized how important this is for me recently since I've started doing it more reliably, I have gotten a lot more out of reflection. I benefit from producing concrete possible changes each time I sit down to think. I spend about 10% of my productive time reflecting on how things have been going and what I should do differently. I've experimented with a few different commitments, but two have been most useful: following a daily routine, and doing a minimum amount of work each day (on average). It has helped me a lot over the last months. Beeminder:īeeminder is a service that holds you to commitments and tracks your progress. Each night I check both lists and decide what to do tomorrow. Whenever I think of something I should do, I either put it under a future day and do it when that day arrives, or I put it with an associated event. I now maintain two todo lists: one with a list of tasks for each upcoming day, and one with a list of tasks for future events ("I'm in the UK," "it is Thursday," "I'm going grocery shopping"). In the past I would often forget one of these things putting them in a checklist helps me do them more reliably and makes me more relaxed.Ĭhecklists for other occasions, particularly waking up and traveling, are also helpful, but are much less important to me. I have a checklist of tasks to do each night before sleeping. Here is a skeleton of my workflowy list, which hosts many of the other systems in this post. I'm sure I like Workflowy more than most people, but I really like it, so I think it's worth trying. After some searching Workflowy seems like the best option. This may seem expensive for what it does, but if you use (or could use!) outliners a lot this is not enough to matter. Workflowy is free to try but costs $5 a month. It is much like other outliners, but (1) has a slicker interface, (2) works offline, (3) lets you recurse on and share sublists. It is much more convenient than the network of google docs it replaced, and I use it much more often. Workflowy lets you edit a single collapsible outline. I'm curious to hear about alternatives that have worked for you. Most of the habits I've adopted are fairly common, but I hope I can help people anyway by identifying the habits that have most helped me. I normally hesitate to share habits, but I'm pretty happy with these in particular, and even if they will work for only a few people I think they are worth sharing. Some of these changes seem to have increased my work output a good bit and made me happier. Over the last 6 months I've started doing a lot of things differently.
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